Privacy Policy

1. Who We Are

The North Lincolnshire Health & Safety Group (NLHSG) is a voluntary organisation promoting occupational health and safety excellence. For any data protection queries, please contact the Secretary at [email protected].

2. What Data We Collect

We may collect and process the following personal data:

• Name, email address, and job title when you register for membership
• Organisation name and business address
• Meeting attendance and RSVP records
• Forum posts and knowledge base contributions
• Contact form submissions
• Technical data such as IP address and browser type (via cookies)

3. How We Use Your Data

We use your personal data to:

• Administer your membership and provide access to member services
• Organise and manage meetings and events
• Communicate group news, updates, and meeting invitations
• Process safety award nominations and entries
• Improve and maintain our website

4. Lawful Basis for Processing

We process your data under the following lawful bases as defined by the UK General Data Protection Regulation (UK GDPR):

• Consent : where you have given clear consent for us to process your data for a specific purpose
• Legitimate interests : where processing is necessary for the legitimate interests of the group (e.g. administering membership)
• Contract : where processing is necessary for the performance of membership services

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. Membership records are retained for the duration of your membership and up to 12 months after membership lapses. Meeting records are retained for up to 3 years for reporting purposes.

6. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing of your data
• Data portability
• Withdraw consent at any time

To exercise any of these rights, please contact [email protected]. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

7. Third Parties

We do not sell your personal data to third parties. We may share data with service providers who assist in operating our website and services (e.g. hosting providers), under appropriate data processing agreements.

8. Contact

For any questions about this privacy policy, please contact the Secretary at [email protected].